Standing From Left to Right: n. Norazlina (Executive Officer),En. Khairul Nizam (General Clerk), Mr. Gunaalan Subramaniam (Admin Cum Despatch Clerk) & Ms. Vasantha (Executive Officer)  &














Seated From Left to Right: Mr. N.K Thinnagaran (Executive Secretary), Mr. Rajpal Singh (Chairman) And Ms. Sumathi Murugiah (Honorary Secretary) &  Pn. Shariza (Account Executive)














N.K Thinnagaran














Duties:




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Involved with the affairs of the every day running of the Secretariat;




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To attend Committee Meetings and prepare the minutes of committee meetings;




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To follow up for meetings with the judiciary and other officers and courtesy calls on the respective government departments;




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Monitor the whole operation of the Secretariat and brief the Committee at the meetings;




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Check on the sub-committees files/correspondences/follow up/KIV matters;




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Sorting/replying e mails;




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Filing, typing letters;




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Making necessary arrangements whenever there are seminars, talks or functions organised by various sub-committees such as sending letters to speakers, preparing circular and liaising with the hotel and get sponsorships to for functions;




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Check the information on the website;




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Answering telephone calls;




Library: To attend on a Saturday. (once a month)














Shariza Binti Mohamad














Duties:




Accounts:




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Prepare payment (cheque/cash)




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Control & mange petty cash ($900 per month)




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Control & mange bank balance/Fixed deposit




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Record in MYOB




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Prepare Profit & Loss and petty cash account (monthly)




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Prepare Profit & Loss, Balance Sheet and Ledger (end of the year)




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Prepare all attachment for auditors (end of the year)




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Filling all documents-Invoice, Payment Voucher and etc.







Subscriptions:




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Receive payment




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Update & key in the payment to Database




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Separate the payment from Sijil Caruman




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Prepare bank in slips




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Bank in, key in receipt in MYOB & filing







BC Box:




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Receive payment




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Update, key in the payment to Database & update into book




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Bank in, key in receipt in MYOB & filing







Sub-Committee:




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Calling them to confirm the date of meeting




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Prepare & fax notice of meeting




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Call & confirm the attendance




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Prepare letter/correspondences/follow up




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Making necessary arrangements whenever there are seminars, talks or functions organised by sub-committees such as sending letters to speakers, preparing circular and liaising with the hotel and get sponsorships to for functions;




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Filing all correspondences Answering telephone calls



















Khairul Nizam Bin Samad

















Duties:




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Sorting/replying e mails;




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Collect Letters from post office, record in the book - three times a week;




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Posting letters, record in the book, frank & send to post office;




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Filing Sijil Caruman/Record/sorting;




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Memberships: Update firm/members status;




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Print label;




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Calling/follow up from members/firm regarding their status;




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B.C. Boxes: inspection/record/reporting/duplicate keys, Shah Alam & Klang Court;




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Faxing letters/docs/notices and minutes;




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Answering telephone calls;




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Photostatting documents/letters/notices etc;




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Despatching as requested;




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Committee Meeting &amp prepare refreshment




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Sub-Committee Meeting arrange the conference room etc




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To update the list of judiciary/government agencies for the web site




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Bar Rooms: To inspect and update the notice board of all Bar Rooms on a monthly basis.














B. Vasantha Kumari














Duties:




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Reception- Attend to despatch and other walk-ins.




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Acknowledge documents, payments, stamp documents, issue receipts and forward to relevant authorities;




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Incoming mails and e-mails- To receive and forward to relevant authorities;




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Drafting letters on enquires, complaints and from Bar Council;




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To co-ordinate– With regards to Chambering documents and attending to chambering pupils when the come in to serve their documents;




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To prepare and collect cash or cheques, forms for Sijil Caruman., also for BC Box;




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Keys for BC Box, update in the BC record book and ask Khairul to duplicate if requested;




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Organise courtesy calls and liasing with the revelant authorities;




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In the event of committee meetings- to order refreshments for participants;




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To organize functions/seminars or talks;




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Booking of conference room for Disciplinary Committee hearing;




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Sub-Committee: calling, organising meeting, faxing and facilitate;




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Answer Phone calls & Filing;



















Norazlina Binti Mohd Ishak

















Duties:




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Keeps accurate records and files;




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Advising the members in respect of the usage of library materials, handling reference and information search request.Maintain and record all library materials on the database & arrange all the books and journals by its title and subjects;




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Providing a comprehensive information service and developing library collection;




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Update library information on the website;




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To ensure that all necessary procedures as per the Rules & Regulations of Library are followed in the provision of library services to users;




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Ensure the library system is backed up;




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Ensure all computer hardware, network and software is functioning in the Selangor Bar Office and Legal Aid Centre;




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Provide technical support for Selangor Bar Office and attend to disruptions in the automated system and check and update PC hard-wares and soft-wares;




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Maintain records of all IT equipment and other duties as and when required;




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Upload the entire circular, events and photographs on the website & Scanning & Photocopying. Send email blast to members;




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Keeps accurate records and files of Chambering Pupils Affairs.



















Gunaalan Subramaniam

















Duties:




Preparing chambering documents:




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Open new file;




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Preparing letters to referees;




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Preparing short call letters;




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Preparing confidential reports;




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Preparing long call letters(court/AG/council/KL Bar);




Updating chambering records:




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computer & record book - 1 hour;




Introductory Sessions:




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To call10-20 pupils;




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fax letter to pupils;




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prepare attendance sheet;




Talk/Seminar for pupils:




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To call up about 30 pupils;




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must arrange the conference room;




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prepare attendance sheet;




Long call(Shah Alam):




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must go to Bar Council to collect files;




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must inform the CPA chairperson;




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request meeting room from Court for reception;




Sub-Committee:




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Calling them to confirm the date of meeting;




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Prepare & fax notice of meeting;




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Call & confirm the attendance;




Committee Meeting:




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prepare refreshment;




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arrange the conference room etc;




Stationeries: every 2 weeks to check on items




Out-going work:




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banking;




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payment of bills(tnb, telekom & pkns);




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Bar Council, Chairman, Hon Secretary & Committee Members offices, (sign letters, cheques);




General :To sign, acknowledge documents etc at the reception counter