Standing From Left to Right:Mr.Gunaalan (Admin Cum Despatch Clerk)Ms.Vasantha (Executive Officer),Ms Shariza (Account Executive),Ms Norazlina (Executive Officer) & En. Khairul Nizam (General Clerk).
 









 










 
Seated From Left to Right: Mr. N.K Thinnagaran (Executive Secretary), Mr. Kanarasan Ghandinesen(Chairman) And Ms. Tejindarpal Kaur (Honorary Secretary)
 









 










 
N.K Thinnagaran
 









 










 
Duties:
 




 
.
Involved with the affairs of the every day running of the Secretariat;
 




 
.
To attend Committee Meetings and prepare the minutes of committee meetings;
 




 
.
To follow up for meetings with the judiciary and other officers and courtesy calls on the respective government departments;
 




 
.
Monitor the whole operation of the Secretariat and brief the Committee at the meetings;
 




 
.
Check on the sub-committees files/correspondences/follow up/KIV matters;
 




 
.
Sorting/replying e mails;
 




 
.
Filing, typing letters;
 




 
.
Making necessary arrangements whenever there are seminars, talks or functions organised by various sub-committees such as sending letters to speakers, preparing circular and liaising with the hotel and get sponsorships to for functions;
 




 
.
Check the information on the website;
 




 
.
Answering telephone calls;
 




 
Library: To attend on a Saturday. (once a month)
 









 










 
Shariza Binti Mohamad
 









 










 
Duties:
 




 
Accounts:
 




 
.
Prepare payment (cheque/cash)
 




 
.
Control & mange petty cash ($900 per month)
 




 
.
Control & mange bank balance/Fixed deposit
 




 
.
Record in MYOB
 




 
.
Prepare Profit & Loss and petty cash account (monthly)
 




 
.
Prepare Profit & Loss, Balance Sheet and Ledger (end of the year)
 




 
.
Prepare all attachment for auditors (end of the year)
 




 
.
Filling all documents-Invoice, Payment Voucher and etc.
 




 




 
Subscriptions:
 




 
.
Receive payment
 




 
.
Update & key in the payment to Database
 




 
.
Separate the payment from Sijil Caruman
 




 
.
Prepare bank in slips
 




 
.
Bank in, key in receipt in MYOB & filing
 




 




 
BC Box:
 




 
.
Receive payment
 




 
.
Update, key in the payment to Database & update into book
 




 
.
Bank in, key in receipt in MYOB & filing
 




 




 
Sub-Committee:
 




 
.
Calling them to confirm the date of meeting
 




 
.
Prepare & fax notice of meeting
 




 
.
Call & confirm the attendance
 




 
.
Prepare letter/correspondences/follow up
 




 
.
Making necessary arrangements whenever there are seminars, talks or functions organised by sub-committees such as sending letters to speakers, preparing circular and liaising with the hotel and get sponsorships to for functions;
 




 
.
Filing all correspondences Answering telephone calls
 









 










 






 
Khairul Nizam Bin Samad





 









 










 
Duties:
 




 
.
Sorting/replying e mails;
 




 
.
Collect Letters from post office, record in the book - three times a week;
 




 
.
Posting letters, record in the book, frank & send to post office;
 




 
.
Filing Sijil Caruman/Record/sorting;
 




 
.
Memberships: Update firm/members status;
 




 
.
Print label;
 




 
.
Calling/follow up from members/firm regarding their status;
 




 
.
B.C. Boxes: inspection/record/reporting/duplicate keys, Shah Alam & Klang Court;
 




 
.
Faxing letters/docs/notices and minutes;
 




 
.
Answering telephone calls;
 




 
.
Photostatting documents/letters/notices etc;
 




 
.
Despatching as requested;
 




 
.
Committee Meeting &amp prepare refreshment
 




 
.
Sub-Committee Meeting arrange the conference room etc
 




 
.
To update the list of judiciary/government agencies for the web site
 




 
.
Bar Rooms: To inspect and update the notice board of all Bar Rooms on a monthly basis.
 









 










 
B. Vasantha Kumari
 









 










 
Duties:
 




 
.
Reception- Attend to despatch and other walk-ins.
 




 
.
Acknowledge documents, payments, stamp documents, issue receipts and forward to relevant authorities;
 




 
.
Incoming mails and e-mails- To receive and forward to relevant authorities;
 




 
.
Drafting letters on enquires, complaints and from Bar Council;
 




 
.
To co-ordinate– With regards to Chambering documents and attending to chambering pupils when the come in to serve their documents;
 




 
.
To prepare and collect cash or cheques, forms for Sijil Caruman., also for BC Box;
 




 
.
Keys for BC Box, update in the BC record book and ask Khairul to duplicate if requested;
 




 
.
Organise courtesy calls and liasing with the revelant authorities;
 




 
.
In the event of committee meetings- to order refreshments for participants;
 




 
.
To organize functions/seminars or talks;
 




 
.
Booking of conference room for Disciplinary Committee hearing;
 




 
.
Sub-Committee: calling, organising meeting, faxing and facilitate;
 




 
.
Answer Phone calls & Filing;
 









 










 






 
Norazlina Binti Mohd Ishak





 









 










 
Duties:
 




 
.
Keeps accurate records and files;
 




 
.
Advising the members in respect of the usage of library materials, handling reference and information search request.Maintain and record all library materials on the database & arrange all the books and journals by its title and subjects;
 




 
.
Providing a comprehensive information service and developing library collection;
 




 
.
Update library information on the website;
 




 
.
To ensure that all necessary procedures as per the Rules & Regulations of Library are followed in the provision of library services to users;
 




 
.
Ensure the library system is backed up;
 




 
.
Ensure all computer hardware, network and software is functioning in the Selangor Bar Office and Legal Aid Centre;
 




 
.
Provide technical support for Selangor Bar Office and attend to disruptions in the automated system and check and update PC hard-wares and soft-wares;
 




 
.
Maintain records of all IT equipment and other duties as and when required;
 




 
.
Upload the entire circular, events and photographs on the website & Scanning & Photocopying. Send email blast to members;
 




 
.
Keeps accurate records and files of Chambering Pupils Affairs.
 









 










 






 
Gunaalan Subramaniam





 









 










 
Duties:
 




 
Preparing chambering documents:
 




 
.
Open new file;
 




 
.
Preparing letters to referees;
 




 
.
Preparing short call letters;
 




 
.
Preparing confidential reports;
 




 
.
Preparing long call letters(court/AG/council/KL Bar);
 




 
Updating chambering records:
 




 
.
computer & record book - 1 hour;
 




 
Introductory Sessions:
 




 
.
To call10-20 pupils;
 




 
.
fax letter to pupils;
 




 
.
prepare attendance sheet;
 




 
Talk/Seminar for pupils:
 




 
.
To call up about 30 pupils;
 




 
.
must arrange the conference room;
 




 
.
prepare attendance sheet;
 




 
Long call(Shah Alam):
 




 
.
must go to Bar Council to collect files;
 




 
.
must inform the CPA chairperson;
 




 
.
request meeting room from Court for reception;
 




 
Sub-Committee:
 




 
.
Calling them to confirm the date of meeting;
 




 
.
Prepare & fax notice of meeting;
 




 
.
Call & confirm the attendance;
 




 
Committee Meeting:
 




 
.
prepare refreshment;
 




 
.
arrange the conference room etc;
 




 
Stationeries: every 2 weeks to check on items
 




 
Out-going work:
 




 
.
banking;
 




 
.
payment of bills(tnb, telekom & pkns);
 




 
.
Bar Council, Chairman, Hon Secretary & Committee Members offices, (sign letters, cheques);
 




 
General :To sign, acknowledge documents etc at the reception counter
 









 

RECENT POSTINGS

Events with CPD points